Special Approvals
PURCHASING COMMODITIES
WITH SPECIAL APPROVAL REQUIREMENTS
Revised September 2003
| Commodity | Required Approvals | Additional Comments / Banner Account Code: | Requirement Source/Reference |
|---|---|---|---|
| Catering Services – Outside Not AVI | McGregor Staff | All requests for catering service, on premise, require a waiver for orders <$125.00. Banner Account Code: 7227 |
Director of McGregor Memorial Conference Center |
| Computer Network Hardware and Software | C.& I.T. | All requests for computer network items must be approved to guarantee technical support of the network. Banner Account Code: 7221 |
Executive Order 96-3 |
| Computer Services - Administrative Systems including hardware and software | The Administrative Systems Steering Committee (ASSC) and C.&I.T. | No unit of the University may expend funds from any source for the development of administrative systems without the approval of the ASSC. The Committee may delegate some responsibilities for hardware approval to C.&I.T. Banner Account Code: 7226 |
Executive Order 84-13 |
| Design Services, Systems | FP&M | All orders for systems furnishings require the approval of FP&M Design Services Banner Account Code: 7653C |
APPM 2.2.1 |
| Commodity | Required Approvals | Additional Comments: | Requirement Source/Reference |
|---|---|---|---|
| Equipment - Grant & Contract, $5,000 & Above (Title to WSU) | Sponsored Research Activities (S.P.A.) | All equipment purchased with sponsor funds, $5,000.00 or more, requires approval of S.P.A. Banner Account Code: 711 |
APPM 2.2.1 |
| Equipment - Sponsored Owned equipment $5,000.00 and above (Title to Sponsor) | Sponsored Research Activities (S.P.A.) | Equipment purchased with grant or contract funds, with title to SPONSOR Banner Account Code: 716 |
APPM 2.2.1 |
| Forms | U.I.S. Documentation Unit | Forms (printed materials) must meet the University requirements and require the approval of U.I.S. Banner Account Code 7228 |
APPM 2.2.1 and 8.1 |
| Insurance | Risk Management | Approval required to avoid duplication of coverage and verification of vendor. Banner Account Code: 721P1 |
APPM 2.2.1 and 10.2.5 |
| Interior Design and Renovation Items (window treatments, carpeting, draperies, key, locks, paint) and Installations | FP&M | All interior renovation purchases must have the approval of FP&M Design Services Banner Account Code: 7653D |
APPM 5.2 |
| Laboratory Animals | D.L.A.R. | All animal purchases must be made by DLAR. These purchases require a protocol # that has been approved and assigned by a designated committee. Banner Account Code: 721Y5 |
APPM 2.2.1 |
| Mailing and Addressing Services | Business Operations | The University has a contracted vendor for Mailing Services. Any request for exception to use another vendor requires approval of Business Operations. Banner Account Code: 7222 |
APPM 2.2.1 and 8.8 |
| Repairs - Facility Minor Repair & Replacement | FP&M and/or Vice-President Administration | This type of service requires the intervention of Facilities Planning & Management. Banner Account Code: 721L1 |
APPM 5.2.1 and 5.4 |
| Commodity | Required Approvals | Additional Comments: | Requirement Source/Reference |
|---|---|---|---|
| TV/Radio Air Time | Marketing Communications and/or Employment Services | All advertisements require the approval of Marketing Communications and Non-academic position ads also require the approval of Employment Services (See AIP/Identity Manual) Banner Account Code: 721N4 |
Identity Manual APPM 2.2.1 Executive Order 84-5 |
| Radioactive Material | Health Physics | As the University is operating under a blanket license for the use of radioactive materials, all purchases of this nature require the approval of Health Physics. Banner Account Code: 721H6 |
APPM 2.2.1 |
| Security Devices | Public Safety | These systems require the approval of Public Safety to ensure the specifications & requirements set forth by the University are being met Banner Account Code: 7223 |
APPM 2.2.1 and 9.4 |
| Signs (External Building Signs) | Marketing Communications & FP&M | The design of signs requires the approval of Marketing Communications. The hanging/mounting of signage must be approved by FP&M Banner Account Code: 7224 |
Identity Manual APPM 2.2.1 Executive Order 84-5 |
| Sub-grant/Contracts with Sub Recipient | S.P.A. | Banner Account Code: 721H11 | . |
| Vehicle - Purchase | Department of Transportation | This type of purchase requires the approval of the Department of Transportation Banner Account Code: 7225 |
APPM 8.2 |