Wayne State University

Aim Higher

Clause Codes for WayneBuy

 

 
Wayne State University  
 
Special Clause Code Listing

Listed below is the a complete list of Special Instructions that can be inserted into a Banner Requisition or Purchase Order by using the Clause Code in the appropriate field (s) on Document and / or Item Text.

 

For a one page spreadsheet (cheatsheet), click on the following link:
 
http://www.purchasing.wayne.edu/docs/po_clauses_list_7_2005.xls
 
This List is also available as a downloadable Excel File by clicking here
     
   

Clause No. Clause Title Complete Clause
     
1 Contract Attached !!! Contract Attached !!!
2 Cost of Repair Cost of repair not to exceed % of the cost of replacement
7 Material Safety Data A current copy of the material safety data sheet must accompany this order
8 Attachment !!! ATTACHMENT !!!
10 Specs, Instructions ect. FAXED Specs, instructions, AD, were faxed to vendor
11 Camera Ready Camera ready mailed to vendor by department
12 Rush Order Rush Order - Please Ship Immediately
13 Radioactive Materials Radioactive materials - handle as indicated
14 Sent to Legal Sent to legal for review
16 Prevailing Wage Must pay prevailing wage rate for delivery and installation. Visit the following website to obtain a schedule: http://www.purchasing.wayne.edu/Prevail_Wage.html
19 Pricing Pricing includes delivery, installation & training
20 Christmas Closing Our Receiving Department is closed from December 23, until January 2. We will not be responsible for any reshipping or demurrage charges during this period.
25 Norton Anti-Virus Note: Please do not install Norton Anti-Virus regardless of whether it is listed in the E-Quote or details on this Purchase Order.
40 Coper Leases Clause Copier Leases: Please work with the University's Risk Management Department, Homer Isaac at (313) 577-3110, regarding insurance coverage and any requirements for a University certificate of insurance
09A Printing Over Under Clause + / - 10% Accepted forms must comply with specifications sheet attached
901 Confirming Order - Do Not Duplicate Confirming Order - Do Not Duplicate
BID1 Bid Header Please provide your best educational pricing for the following items: Submit your proposal by fax to (313) 577-3747 on or before 5:00 on __________________/ 2005 using this form only.
BIDS Return Request for Quotation Clause All quotes must be returned on this form and this form only. Any quotes not returned on this form will be disqualified. No exceptions.
BLK/MG Blanket Statement (Purchasing Only) For the Time Period: 
Total not to exceed: 
No Equipment Allowed 
Department contact:
BLANKET Blanket PO Statement Blanket Purchase Order for __________________ supplies on an "as needed" basis.
for _______________ in the Department of ____________________

For the Time Period:

Total not to exceed:
No Equipment Allowed

Previous PO number: _________
Department contact:

BOB_1
Hybrid Clause for Construction Performance Bond and Materials & Labor Payment Bond as listed in the RFP specifications must be provided by the vendor prior to the commencement of any work

The vendor must provide the required Certificate of Insurance in compliance with the RFP specifications prior to commencement of any work.

Any and all work over $15000 must be submitted to the State Fire Marshal for approval prior the beginning of any work.

All labor/installation to be at prevailing wage rate.  Vendors may view State of Michigan Prevailing Wage Rate Schedule at the University website:  http://www.purchasing.wayne.edue/ Prevail_Wage/Prevail_Wage.html.

Vendors must pull any and all State and City Permits.

Vendors are to note,  some Campus Buildings contain hazardous materials including both Asbestos and Lead Paint.  Vendors must take appropriate precautions and must notify the University and Project Manager if any suspicious materials are encountered.   The University is to be responsible for any material abatement actions, if required.

Vendors must remove all refuse and debris and keep all appropriate hallways, corridors, stairwells, and etc. clear from obstruction during the execution of this purchase order.

CCORCI Amend to change an Index This amendment changes the Index to:
CORA Amendment to increase funds This Amendment increases the Purchase Order 
From:                     To:
CORAA Amend to Add line Increase Funds This Amendment increases the Purchase Order 
From:                     To: 
Due to the addition of line item(s)
CORAI Amend to add, additional Index This amendment adds Index:
CORAR Amend to increase $ and revise date This Amendment increases the Purchase Order 
From: To: 
and also revises the time period 
Current time period: 
Revised time period:
CORC Amend to cancel the Purchase Order This Amendment cancels the Purchase Order in its entirety. Item(s) and or service never received, and are no longer required.
CORC2 Amendment to Close the P.O. Please close the Purchase Order no additional activity anticipated.
CORD Amendment to decrease funds This Amendment decreases the Purchase Order 
From:                     To:
CORDC Amend to Cancel Line Decrease Funds This Amendment decreases the Purchase Order 
From:                     To: 
Due to the cancellation of line item(s)
CORDR Amend to decrease $ and revise date This Amendment decreases the Purchase Order 
From:                     To: 
and also revises the time period 
Current time period: 
Revised time period:
CORR Amendment to revise time period This Amendment revises the P. O. time period 
Current time period: 
Revised time period:
CORSI Amend to split Index This Amendment splits the Index between:
DMC DMC Work Order Clause Subcontract Purchase Order under Grant number. This order is issued persuant to the Children's Hospital of Michigan/DMC master agreement, dated 08/12/2002.
DNM Do not mail *******DO NOT MAIL*******
ERA Friday Deliveries - Confirming All Friday deliveries must be received before                        at 3:00PM. 
Confirming order - do not duplicate
FMPC2 FP&M Consultant Purchase Order .
.
As oulined per WSU project number:
.
Scope of work: The Consultant shall provide
professional services for
.
.
in accordance with this agreement, including the
proposal dated
attached hereto as exhibit A, and made part hereof.
In case of conflicts between the contract and the Consultant's proposal, the language of this contract shall prevail.
.
The Consultant shall provide, furnish and perform all necessary labor and services, and furnish all necessary supplies, materials, and equipment required to complete the work in accordance with this agreement.
.
Payment Terms: Within forty-five (45) days of receipt of an invoice, WSU shall pay the full amount of the invoice.
.
Purchase Order not to exceed: $
.
If the University elects to change the scope of work and/or purchase order value, the University will issue an Amendment in writing to the Contractor.
.
Send Invoices To:
Wayne State University
FP&M Design Services
5454 Cass Ave.
Detroit, Michigan 48202
Attn:
.
Agreement signed by John L. Davis, Vice President, on
FPMC FP&M Construction Purchase Order
as outlined per WSU project number: 
Scope of Work: this agreement provides for
FPMC1 FP&M Final Payment Terms Contracts Payment Terms: Final payment, constituting the entire unpaid balance of the contract sum, shall entire unpaid balance of the contract sum, shall work has been completed, the contract fully performed, and a final certificate for payment has been issued by the Architect.
FPM_INV FP&M Invoice Address Clause Wayne State University Facilities Planning & Management 5454 Cass Detroit, MI 48202 attn: Contract Payments
FUR1 Furniture Clause E&I The modified terms and conditions between Wayne State University and Educational and Institutional Cooperative agreed to by Joan Gossman and Edward P. Cunningham per the letter dated June 16,1999 and signed by Edward P. Cunningham govern this transaction.
FUR2 Award Whole or Partial Clause Wayne State University reserves the right to award this order as a whole or by line item. Vendors are encouraged to take this into consideration when pricing their quotes.
FUR3 Furniture Quote Clause Per specifications provided and your quote of ___________________________
FUR4 Furniture Delivery Clause Delivery required by ____________
FUR5 Furniture Delivery Contact Clause Please contact 
@ (313) 577- 
48 hours before delivery or installation
FUR6 Furniture Spec. Clarification For clarification of specifications 
please contact 
at 577-
FUR7 Vendor's Responsibilities It is the Vendor's responsibility to review the quotations, specifications, part numbers, drawings and purchase order and assure the University that no components are missing or that no conflicts exist between these documents. If a conflict exist between these documents. 
Contact: 
at 577-
ORIG Amendment - Original PO ** This Amendment serves as the original copy ** 
**          of the Purchase Order          **
HOUSING Housing Authority Purchase Order "**    This Order is issued on behalf of the     **
** Wayne State University Housing Authority **"
HOUSING2 Housing Construction Requirements All labor/installation to be at prevailing wage rate.  Vendors may view State of Michigan Prevailing Wage Rate Schedule at the University website:  http://www.purchasing.wayne.edue/ Prevail_Wage/Prevail_Wage.html.

Vendors must pull any and all State and City Permits.

Any and all work over $15000 must be submitted to the State Fire Marshal for approval prior the beginning of any work.

Vendors are to note, the DeRoy and Chatsworth Buildings contain hazardous materials including both Asbestos and Lead Paint.  Vendors must take appropriate precautions and must notify the University and Project Manager if any suspicious materials are encountered.   The University is to be responsible for any material abatement actions, if required.

Vendors are to carry appropriate liability insurances and must take the appropriate general safety and building precautions to assure no injuries or damages to persons  and facilities during the execution of this purchase order.

Vendors must remove all refuse and debris and keep all appropriate hallways, corridors,  stairwells, and etc. clear from obstruction during the execution of this purchase order.

Any and all questions that may arise during the execution of this purchase order are to be directed to the University's Project Manager, Stephanie Youngert, Business Manager - Univ. Housing Department at 313 577 - 2116, or her designee.

INSIDE_D Inside Delivery Clause Note:  This shipment to Wayne State must include inside delivery to the Department.
LEASE Pending Lease Clause This order is contingent upon the subsequent negotiation of a lease agreement acceptable to both Wayne State University and the Vendor.  Lease documents should be submitted to the named buyer below within 5 days of receipt of this Purchase Order.
P1 NON-CP No Minority NON-CP No known minority VDR can provide commodity
P2 NON-CP Minority Can NON-CP Minority vendors can provide commodity
P3 NON-CP Single Source NON-CP Single source of supply
P4 CP: No Minority CP No known minority vendor can compete
P5 CP: Minority Can CP Minority vendor can compete
P6 LPO LPO Limited Purchase Order
PATM Pat Milewski Return Clause In order to execute this agreement, a countersigned copy of all documents must be returned to the Buyer via e-mail within 10 business days as follows:

Wayne State University 
attn:                  
         @wayne.edu
With a copy to
purcontracts@wayne.edu

PSC Personal Service Contract Clause Personal services contract purchase order for 
To perform the following services:
RA Friday Deliveries Non-Confirming All Friday deliveries must be received before                          at 3:00PM
RIGHT_TO Right to Know Letter for Hazardous Please Note:
"Right to know" letter regarding hazardous materials has been requested from the Office of Facilities Planning & Mgmt, and will be forwarded to the Vendor once available.
 S01 Competitive Bid Order placed based on Competitive Bid
S02 Previous Bid Order placed based on previous competitive bid
S03 Mandatory SRC Mandatory SRC justified by requestor and approved by Director of Purchasing
S04 Sole Source Sole Source or only known source for goods and or services
S05 Compatible Equipment Compatible with existing equipment
S06 Emergency Emergency Requirement
S07 After Comparison Order placed after comparison of cost, quality, and delivery
S08 Standing/Blanket Order Standing/Blanket Order
S09 Service or Maintenance Contract/Agr Service or maintenance contract / agreements
S10 Authorized Distributor Authorized Distributor
S13 Negotiated Contract / Agreement Negotiated contract and or agreement
S15 Government Contract Government Contract
S18 Physical Location Selection based on physical location
S19 Targeted Audience or Area Selection based on targeted audience or area
S21 Recommended less than $20,000.00 Recommended source order less than $20,000.00
S22 Negotiated Pricing/Agreement-MLSPC Negotiated Pricing/Agreement-MLSPC
S23 Bid Waiver Signed Bid Waiver Accompanies Requisition
SC1 Contingency Upon Terms This order is governed by the University terms and conditions of purchase found on the reverse side of this Purchase Order.
SC2 Prepayment Clause Disbursements: Prepayment required. Please have check in the amount of $                ready for pickup from the Cashiers Office by the Purchasing Department on ___________, 2005

Authorization_______________________ 
Date___________________, 2005

SC3 General Counsel Clause The ______________________ agreement has been reviewed and approved by the University's Office of General Counsel, subject to modifications and/or addendum attached. This order is contingent upon the Vendor's acceptance of said modifications. 
To proceed with the order, a countersigned copy must be returned within 15 days of receipt to the following:

Wayne State University 
Attn: Pat Milewski, Contract Administrator 
5700 Cass Ave., Suite 4200 
Detroit, MI 48202 
Ref: _________________________

SC4 Mirror Image Clause This order is contingent upon the                       agreement, which is a mirror image of the prior approved agreement, reference __________ by University's Office of General Counsel, with modifications/addendum.  A countersigned copy must be returned within 15 days of receipt to the following:

Wayne State University
Attn: Pat Milewski, Contract Administrator 
5700 Cass Ave., 
Suite 4200 
Detroit, MI 48202 
Ref: _________________________

SC5 Maintenance Contract Clause Maintenance time period: 
through Location: 
Contact/Key Op: 
This order contains maintenance and supplies. 
Annual Rate of: 
Allowance of: 
Estimated Overages at: 
Supercedes:
SCTR Student Center P.O. Clause Dean of Student office contractural aggrement has been signed by

This order is governed by the 
client engagement contract as approved by WSU General Counsel, dated 
and signed by David Johnson

SUBC Subcontract Purchase Order Clauses Subcontract Purchase Order for services under Grant Number: 
Entitled: 
Scope of work: 
The work to be done is specified in attachment I of the subcontract agreement 
WSU 
Effective period: 
through 
WSU P.I. Dr. 
WSU Grant Officer: 
Subcontract P.I. Dr.

Approved Budget: 
Personnel: $ 
Supplies: $ 
Indirect Cost @ % $ 
Total not to exceed: $

Please Note: Vendor financial activity for this purchase service agreement must comply with U.S. office of management and budget circulars A-21, A-110, and A-133 and applicable U.S. cost accounting standard board standards.

Subcontract Agreement WSU has been signed by James Barbret, Associate V.P. for sponsored programs Administration 
or 
Gail Ryan, Director of Post Award Services or James Barbret, Associate V.P. on

UIC University Information Clause University contact for further information/ clarification is:
UPS (X) For Internal Purchasing Use Only This Internal Amendment closes the Purchase Order

The University Public School for which this P.O. was issued has been taken over by the Detroit Public School System, effective June 2003, This transaction will close and liquidate the remaining balance of this Wayne State University Purchase Order within Wayne State University's Finance System.

US$ Pay with US $ Disbursements, please pay in U S A Funds
VAL1 Specifications Clause Per specifications provided and your quote of:
VAL2 10 - Samples Clause Vendors are to provide 10 samples at the time of shipping to: 
Marketing Communications 
3RD Floor AAB 
5700 Cass Ave. 
Detroit Michigan 48202
VAL3 Contact Clause Contact: 
at (313) 577- regarding artwork and or samples
VAL4 Verification of Specifications Note: Vendor must contact the internal customer to verify all specifications and colors prior to ordering materials or going to press.

University Contact: 
at: (313)